Automated Email Auto-Reply for Business Inquiries
MoClaw monitors your inbox for cooperation and quotation requests, auto-replies with your pricing, and notifies you when someone accepts.
I need to save the pricing to memory, write a reply template, then set up a Gmail scan that runs twice daily — detecting cooperation and quotation keywords, auto-replying, deduplicating, and monitoring responses for acceptance signals.
Automated email response system is now active.
What I've set up:
- Schedule: Twice daily — 10:00 AM and 4:00 PM
- Detection: Scans for cooperation, collaboration, quotation, pricing, and business inquiry keywords
- Auto-reply template:
Thank you for reaching out regarding cooperation.
Here is my pricing structure:
- 5-8 minute service: $500
- Short service: $200
Please let me know which option works for you, and we can move forward.
- Duplicate prevention: Logs every replied email — never contacts the same person twice
- Acceptance monitoring: Watches follow-up replies for agree, accept, yes, confirmed — notifies you instantly
Want me to run a scan right now to catch up on any emails from today?
Scan the inbox now, identify unread cooperation and quotation emails not yet replied to, send pricing replies, and log results.
Catchup scan — 4 replies sent (sender names anonymized):
- SaaS marketing team — collaboration pricing for a product demo video. Replied with the full pricing breakdown.
- Boutique agency — 6-minute explainer quote. Replied with the $500 option highlighted.
- Solo founder — short-form content pricing. Replied with the $200 short-service option.
- Enterprise BD lead — partnership proposal asking for rates. Replied with the full pricing structure.
Skipped: 2 emails — 1 already replied to manually, 1 newsletter.
All replies are logged. I'll watch each thread and ping you the moment any of them agrees.
Update the pricing-template.md to append the repeat-client discount line, then reload the template into the running automation.
Done. The template now includes:
Repeat clients enjoy a 10% discount on all services.
This applies to all auto-replies starting from the next scheduled run at 4:00 PM today. Let me know if you'd like to adjust anything else.
How Automated Email Auto-Reply for Business Inquiries Works with MoClaw
Describe Your Pricing and Auto-Reply Preferences
Tell MoClaw your service pricing, the types of emails you want to auto-reply to, and how often to check. You can specify keywords, reply templates, and notification preferences in plain English. No technical setup or coding required.
MoClaw Scans Your Inbox and Sends Pricing Replies
On your chosen schedule, MoClaw connects to your Gmail and scans for unread business inquiries matching cooperation, quotation, and partnership keywords. It auto-replies with your custom pricing template and logs every email to prevent duplicate responses.
Get Notified Instantly When Clients Accept Your Quote
MoClaw monitors follow-up replies for acceptance keywords like agree, confirmed, and yes. The moment a potential client accepts your quotation, you receive an immediate notification so you can close the deal without delay.
What You Can Do with Automated Email Auto-Reply for Business Inquiries
Freelancer Quotation Auto-Responder
Pin your rates, availability window, and portfolio link to a one-paragraph reply. Focus on shipping; let the inbox triage itself.
B2B Partnership Inquiry Handler
Standard intro terms and pricing go out the same day, not the next morning. Real conversations start faster; cold pitches die quietly.
E-commerce Wholesale Pricing Responder
Tiered prices, MOQs, and lead times in one reply, every time. No more 'let me dig that up and get back to you.'
Service Provider Lead Qualifier
Each inquiry gets a structured ask for project scope, budget, and timeline; high-priority matches get flagged the moment they reply.
Automated Email Auto-Reply for Business Inquiries FAQ
How does MoClaw automatically reply to business inquiry emails?
Two pieces: a scheduled Gmail scan (default 10am and 4pm) and an intent classifier. The scan pulls unread threads; the classifier decides which are real pricing or cooperation asks vs. newsletters or cold outreach. Matches get a reply from your template; everything else stays untouched. A replied-emails.json log keeps the same thread from being pinged twice.
Can I customize the auto-reply pricing template for email responses?
Yes — the template is a markdown file you edit in plain text. Swap pricing, add a repeat-client discount line, drop in a portfolio URL, or rewrite the whole thing in a more casual voice. Changes take effect on the next scan, and you can keep separate templates for different inquiry types.
What email providers and notification channels does the auto-reply system support?
Gmail today, via the Google Workspace connector. Acceptance alerts can land in Telegram, your email, or directly in the MoClaw app. Outlook and other providers are on the roadmap.
How often does MoClaw check my inbox for new quotation requests?
You set the schedule. Default is twice a day — 10am and 4pm. Hourly, every few hours, once a day — all fair game. You can also trigger a manual scan whenever you want to catch up.
Can I use the email auto-reply system with other email sources besides Gmail?
Gmail only, for now. Forwarding from Outlook or Yahoo to a Gmail address works as a stopgap. Native Outlook, Yahoo, and IMAP are on the roadmap.
Is MoClaw's automated email reply better than using Gmail filters or canned responses?
Gmail filters match keywords and send the same canned reply forever — including to the newsletter that happens to mention 'pricing.' The AI here looks at the whole email, ignores the noise, and watches the follow-up thread for an actual yes. Filters can't do that last part at all.
How much does MoClaw's automated email response system cost?
Free tier covers the basics — enough to run this auto-reply on a small inbox at no cost. Paid plans unlock higher scan frequency, larger volumes, and multi-template support. Current pricing lives on the pricing page.
Can I combine automated email replies with other MoClaw automations like CRM updates?
Yes — automations stack. Common setup: pair this with a task that logs every inquiry to a Google Sheet and pings your team in Slack. When a lead accepts, the same chain can create a calendar event or update your project tracker.
Email Auto-Reply: Gmail Filters vs Boomerang vs MoClaw
See how MoClaw's AI-powered approach differs from traditional tools.
| Feature | Gmail Filters | Boomerang for Gmail | MoClaw |
|---|---|---|---|
| Natural language setup | No, rule-based only | No, manual rules per scenario | Yes, just describe what you want |
| Intent-based email detection | Keyword match only | Schedule and keyword triggers | AI understands email intent and context |
| Duplicate reply prevention | No built-in tracking | Manual follow-up reminders | Automatic tracking with memory logs |
| Acceptance monitoring and alerts | Not available | Generic read receipts | Monitors replies and notifies you instantly |
| Custom pricing templates | Static canned responses | Static text snippets | Plain English templates, editable anytime |
| Cost | Free but very limited | Paid plan required for templates | Free tier available with full AI features |
Why AI-Powered Email Auto-Reply for Business Inquiries?
The same handful of pricing questions land in your inbox every week. Gmail filters can spot the keywords; they can't tell a real lead from a newsletter, and they can't follow up when someone says yes.
Set Up Your Auto-Reply in Plain English, No Rules to Configure
Setup is a paragraph, not a workflow diagram. Tell it your rates and what to do when someone asks; it figures out keywords, reply timing, and template wording from there.
AI Understands Inquiry Intent, Not Just Keywords
Filters fire on the word 'pricing' in your weekly Substack digest. The AI here reads the whole email — sender, signature, full ask — and skips the noise. Newsletters and cold outreach stay untouched; real leads get a pricing reply.
Track Every Reply and Get Alerted When Clients Say Yes
Every reply is logged so the same person isn't pinged twice. When a lead writes back with 'let's do it' or 'send the contract,' you get a Telegram nudge soon after the message lands.
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